Job Title: Title/Billing Clerk
Reports to: Controller
FLSA Status: Non-Exempt
Position Summary: The Title/Billing Clerk processes car deals, verifies costs, and prepares legal transfer of documents for the DMV.
Essential Duties & Responsibilities:
- Prepare tax and title documents.
- Submit all legal transfer documents to the DMV.
- Prepare stock cards for new and used vehicles.
- Receive and process paperwork from the F&I department.
- Prepare payoff checks for new vehicles and trade-ins.
- Post vehicle sales and purchases.
- Input inventory control information.
- Report new car sales to the manufacturer.
- Order new vehicles on computer.
- Register extended service policy contracts.
- Prepare trade-in vehicle jackets.
- Ensure that name and address filed are updated on an ongoing basis.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as sales agreements, tax and title documents, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, employees and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.
Certificates, Licenses, & Registration:
Current, valid, driver’s license and satisfactory Motor Vehicle Report (MVR) are required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet.
THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.
Signature (Employee) Date
Signature (Supervisor) Date